TRIAL VERSION

ASSOCIATION RULES

1.0 Name

The name of this organization shall be BANGLADESH ASSOCIATON OF CERTIFICATION BODIES (BACB).


2.6 Registered Address

The registered office of the Association shall be situated in Dhaka, Bangladesh, with branches in any city of the country


3.0 Language:

The Language of the documents and records of Bangladesh. Association of Certification Bodies will be English.


4.O Objectives:

The objectives for which the Association is established are:

  •  1.To promote the management of Quality, Health, Safety, Environment, and Social Accountability (QSHE SA) in the business enterprises of all kinds in   Bangladesh, and in the world at large, through Auditing and Certification services including Inspection.

  •  2. To uphold the honor and good image of the Auditing and Certification services of the Management Systems for QHSE SA and Inspection Services.

  •  3. To protect the interests, legal rights, and ensure benefits, that the members are entitled to, in pursuing the organizational objectives of the member   organizations, and to inspire them to discharge all the duties and responsibilities to their clients, to the association and to the nation, with due diligence.

  •  4. To promote the awareness of the desirability and benefits of Certification to various standards, formulated both by ISO and any other organization of the same acceptability worldwide, e.g., ASTM, BSI, API, JIS, etc., in asserting the conformance and compliance to the product requirements, management requirements, legal and other requirements, and so on, satisfying the overall QHSE SA obligations of the business enterprises.

  •  5. To promote awareness and knowledge about the various standards for management systems, ISO and non-ISO, in the business community, through arranging seminars, symposiums, literatures, publications, publicity, so that the desirability of certification of management systems and the benefits of inspection as tool for market access, is duly comprehended by the business community, at large.

  •  6. To update the various forums of business enterprises about the emerging needs and requirements about products, services, and system conformance, and legal compliances, and make relevant information available to them.-

  •  7. To promote mutual respect, goodwill, and welfare, amongst the member .organizations.
  •  8. To promote relationship between the Certification Bodies, and the business community, through various social and academic programs.

  •  9. To extend all co-operations to the Government of Bangladesh, in promoting and implementing requirements and standards for management systems for QHSESA.

  •  l0. To extend co-operation to the member organizations in their various needs, such as, legal, technical, advisory, and social.

  •  11. To encourage ethical practices in certification and auditing activities and root out unethical practices in auditing and certifying management systems.

  •  12. To subscribe to or become a member of the Federation of Bangladesh Chambers of Commerce and Industry (FBCCI), and procure from and communicate with any incorporated organization of trade, industry and commerce, such information as may be likely to forward the objectives of the association.

  •  13. To borrow or raise money for the purpose of the association, upon such terms and in such manner as the association deems appropriate.

  •  14.To provide and maintain suitable accommodation, buiiding, or rooms, for office and other functions of the association.

  • * • •
  •  15. To extend ail co-operation to Bangladesh Accreditation Board (BAB), and other international accreditation bodies or other related entities, e.g., IAF, and the likes, for accreditation and Multilateral Recognition Arrangements (MIA) etc.

  •  16. To make representations to Government, and other authorities, or bodies, as and when deemed necessary, and to secure an organized action direct or indirect, for the fulfillment of any or ail of the objectives mentioned herein.

  •  17.To acquire by purchase, lease, hire, exchange or otherwise, either alone or jointly, with any other organization, company or persons, any moveable property, rights, privileges and convenience and to erect building on land available therein.

  •  18. To sell, lease, mortgage, surrender, exchange, dispose of, or otherwise deal in any manner whatsoever, with all or any part of the movable or immovable-property, belonging to the association or its occupation.

  •  19. To collect funds, accept gifts, donation, and subscription, if any, for the efficient functions of the association or its objects.

  •  20.To invest any amount of the fund of the association not immediately required, in such manner as may from time to .time, be determined by the association.

  •  21. To subscribe to any local or other charities and to grant donation for any public purposes, to provide provident and superannuating funds for the employees of the Association, or otherwise to assist any such servants, their widows and children.
  •  22. To draw, make, accept discount, execute, issue, endorse, negotiate any bills of exchange, promissory notes, cheques, hundies, drafts, railway receipt, bills of lading, bills of warrants, debentures and other negotiable instruments  or securities.

  •  23.To invest or otherwise deal with the money of the association in such manner as may, form time to time, be determined by the committee and to open and operate on saving, fixed deposit or current account with any scheduled bank or banks.

5.0 Income and Property:

Any legal income or property of the organization can only be spent for trie purposes described in clause 3.0 (Objectives), and shaft not be distributed as profit among the member organizations or any other organization, directly or indirectly. However, organization may make payment to any member organization, or representatives of member organizations, or any other person, due remunerations with good intention from the legally earned income, and properties of BACB.


6.0 Liquidation:

Ail existing members are obligated to share the expense of liquidation, if and when it happens.

If upon winding up or dissolution of the association, chere remains, after satisfaction of all its debts & liabilities, any assets, income or property, whatsoever, the same shall not be paid or distributed amongst the members of the association, but shall be given or transferred to some other association or associations, having objectives simitar to the objectives of the association, to be determined by the votes of not less than three-fifth members of the association


7.0 Implementation of Objectives:

In order to achieve afore-mentioned objectives, BACB will take recourse to the following:

  •   1 . Publishing journals, brochures, leaflets, or any kind of printed materials as ana when, deemed necessary, or on regular basis.
  •  2. Organizing seminar, symposium or fairs for disseminating the ideas pertaining to the management of QHSE SA, and Certification of Produce.
  •  3. Organizing meetings on related issues among personnel working in this field.
  •  4. Maintaining dose liaison among other international forums, e.g., IAF, QCl, SLAQ, IFST, IRCA etc., to gain knowledge and obtain updates on QHSE SA issues.
  •  5. Assessing existing rules and regulations on QHSE SA practices of Bangladesh and express views and communicate to the appropriate bodies/authorities that would help improve them.

8.0 Membership:

There are two stages of membership.

  •   1 . Applicant Member: A certification body desirous of obtaining membership of the BACB will apply in a defined format to the President of the association. Upon receipt of such an application, the Certification Body will be assigned Applicant Membership. The application will be reviewed by the executive committee within 60 days there-from. If all the criteria for membership are met., the executive committee will declare the membership of the aspirant CB and inform it through a formal letter.

9.0 Eligibility of Membership:

Certification bodies desirous of becoming member of BACB shall fulfill following requirements:

  •  1. The organization will be a lawful entity registered, with the Registrar of Joint Stock Companies Bangladesh>

  •  2. The organization will have minimum infrastructure to carry out the activities in the capacity of a certification body, which shall include: i. an office whose address is available in the trade license possessed by the organization ii. A minimum number of competent staff iii. Computers, networks, telephones, facsimile, and other means of internal and external communication IV. A quality management system that the organization follows for its execution of affairs, iv. A minimum number of Lead Auditors in its payroll other than the subcontracted auditors. The minimum number of Lead Auditors that are required wilt be determined by the executive committee in its resolution.

  •  3. The criteria for membership of the public sector organizations, carrying out inspection and certification activities, shall be determined by the Executive Committee.

  •  4. The Certification Body will have certified at least 10 number of clients for system or product

  •  5. The CB will have at least one internationally recognized accreditation for any of its Certification Services. The government agencies working for implementation and certification of quality will be exempt from this requirement

  •  6. The CB will have valid TIN number, up to date tax returns, and fully audited accounts. Copy of TIN and challan of tax will have to be included in the initial application.

  •  7. The CB will not indulge in consultancy services directly or indirectly as per ISO 17021, or infringe upon any of the underlying principles of the standard, namely, impartiality, competence, responsibility, openness, confidentiality and responsiveness too complaint, in way of the execution of its services, duties and • responsibilities. The executive committee may review and amend the criteria of membership time to time.

  •  8. Any applicant; whose application for becoming a member of the association has been refused, will have the right to appeal in prescribed form within 30 days of the refusal notification. The executive committee of the association will review the appeal and give the final verdict within 60 days of receiving the appeal. In reviewing the appeal, the executive committee will consider the newly submitted evidences if any and make its final decision.

10.0 Privilege and Obligations of the Members

  •  1. Member organizations shall abide by the constitution of the association and exert all efforts for healthy growth of the Association.
  •  2. Member organizations shall be entitled to participate in all activities of the Association unless otherwise specified.
  •  3. The member organizations shall have the right to vote or become members of the Executive Committee of the association.
  •  4. Any special committee and /or sub-committee may be formed by the executive Committee for specific purpose with members of any category.
  •  5. Members of both categories shall enjoy the. privileges and benefits of the Association
  •  6. It shall be the duty of every Member Organization and to support the Association financially by paying the specified Membership Fee and any other obligations which may be imperative in the pursuit of its objectives, provided that such obligations shall be approved by the Executive Committee/General Body.

  • 11.0 Membership Fee and Donation

  •  1. The membership fee for registration is Taka 30,000.00, which will be payable along with the initial application for membership.
  •  2. Subsequent to obtaining membership, an annual fee of Taka 15,000 which will be payable to the association.
  •  3. The association shall be eligible to receive lawful donation from any person or organization with approval of the Executive Committee.

  • 12.0 Organization

    1. The organization of the Association of Certification Bodies shall consist of an Executive Committee of 9 (Nine) persons representing their organization, from among the member Certification Bodies, as detailed below :

    President . -1
    Vice President -1
    General Secretary . - 1
    Assistant General Secretary - 1
    Treasurer - 1
    Executive Members - 6

    Immediate Past President (IPP) of the association shall be an ex-officio Executive Member provided he does not seek election to any post of the Executive Committee In addition, there will be 2(two) Advisers and l(one) Audit Adviser, nominated by the General Body, who will take active participation in all activities of the Executive Committee of the association.


    2. The tenure of office of the Executive Committee shall normally be for a period of 2(two) years. Any deviation from this, due TO some unavoidable circumstances, must be approved of the Genera) Body. The counting of a year shall be from 1st January to 31st December.


    13.0 Election

  •  1. The election of the Executive Committee shall be held in. the month of . January every two years. The date and venue of election snail be decided by the Executive Committee and this may coincide with the date of an Annual General. Meeting of the association.

  •  2. The Executive Committee shall request one of the Advisers of the association to act as the Election .Commissioner who snail invite written nominations from the members for different posts of the Executive Committee at -least one month before the date of election. However/ this procedure shall not be applicable for election of the 1st Executive Committee of the Association, if any Adviser is not available then any member Witt be requested to act as the Election Commissioner who shall not be entitled to be a candidate for any post of the Executive Committee for that term.

  •  3. On the election day, the Election Commissioner shall conduct the election as described below:

  • a) Two posts of advisers and one post of Auditor to the Executive Committee shall be nominated by general consensus.
  • b) The 9 (Nine) posts of the Executive Committee shall be filled through election by secret ballot or by open general consensus.

  •  4. In the event of any vacancy in the Executive Committee,, the General Body shall have the option to co-opt any suitable person from among the members of the association to fill the vacancy.

  • 14.0 Duties Of The Advisers, Audit Adviser And The Members Off The Executive Committee

    1. The Advisers

    The advisors shall advise and guide the association in all matters and shall attend meetings of the Association.

    2. Audit Adviser

  • The Audit Adviser shall advise the association on all financial matters and shall audit the accounts of the association on quarterly basis. The audit Adviser shall also attend meetings of the association.
  • 3. President

  • i) The President shall give leadership in all activities of the Association.
  • ii) The President shall preside over at) meetings of the association. In case of absence or inability of the President, the Vice President will cake the Chair. In case of absence or inability of the Vice President, The senior-most member of the Executive Committee shall preside over the meeting.
  • iii) The President shall consult with the members of the Executive Committee in determining the policy matters of the association.
  • iv) The President shall have a casting vote.
  • 4. Vice Presidents

  • The Vice President shall assist the President in the performance of his duties and shall act for the President during his absence.
  • 5. General Secretary

  • i) The General Secretary shall keep all records of the Association
  • ii) The General Secretary shall issue the Notice for any Executive Committee Meeting/General Meeting of the association and shall keep accurate minutes of all such meetings.
  • 6. Treasurer

  • i) The Treasurer shall maintain all financial records of the association.
  • ii) The Treasurer shall collect the membership fees from the members or the association,
  • iii) The Treasurer shall prepare and present the financial Statement in the Executive Committee Meeting/General Meeting of the association.
  • iv) The Treasurer shall certify and sign all receipts and vouchers,
  • v) The Treasurer snail maintain a Bank Account of the association and shall sign cheques together with the President/General Secretary.
  • 7. Executive Memoers

  • The Executive Members shall cooperate with other office bearers of the association in all activities of the association.

  • General Meeting

  • 1. General Meeting of the association shall be r.do at least once a year. A notice of at least 14 (fourteen) days shall be served to this effect along with the agenda.
  • 2. The agenda of the General Meeting shall be decided by the Executive Committee.
  • 3. The following business shall be transacted at the annual general meeting
  • a) Confirmation of the minutes of the last general meeting.
    b) Presentation and adoption of the Annual Report of the association.
    c) Presentation and confirmation of duly audited Statements of Accounts and passing the budget for the ensuing year.
    d) To transact any other important matters of the association.
  • 4. Seven of the members of the association shall form the quorum for the General Meeting. In the absence of a quorum, the meeting shall stand adjourned and shall be recalled within a fortnight and may proceed even without a quorum.
  • 5. Extra-Ordinary General Meeting may be called at any time with the approval of the Executive Committee to transact any important and urgent matter, serving a notice of 7 (seven) days for the purpose. Seven members of die Association shall form the quorum of such Extra-Ordinary General Meeting. In the absence of a quorum, the meeting shall stand adjourned and shall be recalled within 7 (seven) days and may proceed even without a quorum.

  • 16.0 Executive Committee Meeting

  • 1. The Executive Committee Meeting shall be held at least once in three months for which a notice of 7(seven) days shall be required.
  • 2. One-third of the Executive Committee Members shall form the quorum for the meeting. All decisions shall be carried out by simple majority. In case of a tie, the Chairman shall have the casting vote.
  • 3. In the absence of a quorum, the meeting shall stand adjourned and shall be reconvened within a fortnight and shall proceed even without a quorum.
  • 4. Extra-Ordinary Executive Committee Meeting may be called with a 24-hour notice to transact any emergency matter. The quorum of such meeting shall be one-fourth of the total Executive Committee Members.

  • 17.0 Financial flower

    The Association shall maintain a bank account with a scheduled bank in Dhaka and the bank account will be operated under the joint signatures of the any two of the President, Vice President, General Secretary and Treasurer.


    18.0 Amendments

    The Constitution (Memorandum of Association and Rules & Regulations) of the association may be replaced, amended or added to b/ three-fifth majority vote of the Members present in a General Meeting called with a notice of at least
    21(twenty only) days and provided that such notice contains an agendum for amendment in the constitution.


    19.0 Dissolution

    The association, due to certain circumstances, may be dissolved by the three-fifth majority vote of the total Members of the association in General Meeting specially convened for the purpose with a notice of at least 21 (twenty one) days. In such case the assets of the association, if any, shall be dealt with according to dause-7 of this constitution.


    20.0 General

  • 1. Any member organization who wishes to resign from membership of the association shall give to the General Secretary a notice in writing to that effect along with the payment of all outstanding dues.
  • 2. Any member may be disqualified from the membership of the association for a specified period, or for life, by two-thirds vote of the Executive Committee Members for any violation of the constitution or for actions detrimental to the good name of the association in a meeting called for the purpose, provided that the member shall be given a chance of hearing to defend himself/herself before the E.C. Meeting. Such action stall immediately-be circulated among the members of the association.
  • 3. If any Member of the Executive Committee remains absent without any valid reason for three consecutive meetings, shall disqualify himself/herself to act as a Member of the Executive Committee.
  • The Executive Committee shall be obliged to call an Extra-Ordinary General Meeting with a notice of at lest 7(seven) days if it is requisitioned by at least 7 Members of the Association to discuss any serious issue concerning the association.
  • 4. The Association snail not indulge in any commercial and political activities or allow its funds and premises to be used for commercial and political purposes.

  • 21.0 Arbitration

    Any kind of dispute which may arise in the Association shall be resolved through arbitration by a 3 (Three) members body as decided by the Executive Committee.

    BECOME A MEMBER

    Membership is open to any Certification Body that holds Accreditation issued by an Accreditation Body recognised by the IAF via a Mutual Recognition Agreement. Membership is also open to other parties with a demonstrated interest in Accreditation or Accredited Certification. There are no geographical restrictions.